Procurement Documents

Below terminology refers to same thing but used in different application areas and location.

  • RFP – Request for Proposal
  • RFQ – Request for Quotation
  • RFI – Request for Information
  • IFB – Invitation fro Bid
  • Invitation for Negotiation
  • Invitation for seller’s initial response
  • Tender Notice

Attitude towards risks

You will do any of the below four strategies:

  1. Avoid – Identify risks in advance and try planning the project in such a way that you avoid the risks. You can extend the schedule, change the objective, eliminate risky items from scope etc. You may have to drop the entire project, but this is also good for a long run.
  2. Transfer – Just transfer the activities which you think are risky to some third parties. I will call it as escapism but some times it is good for the project.
  3. Mitigate – Rather than doing repair at the time of project execution, you may be able to reduce the impact of risk at an initial stage. Example, if you think an activity is complex, you may assign a more senior/expert person to do it.
  4. Accept – Either you can let the team face the risk at the time of execution or you can do some actions to deal the risk. Eg: add more funds or resources to deal the situation.

A basic defect life cycle for small companies

Below is a basic testing/defect/bug life cycle which can be followed in small companies. Don’t use this for medium to big companies as the process is not enough.

You can add policies and processes can be added according to the team size and reporting structure.



Is the new hire worse compared to past one?

One of the worst comments I have heard from many peers and their managers are “this new employee is doing nothing, or wrong! our X used to do this in an excellent way”.

Never do this!

May be this new hire is better than the older one. What makes you to talk like this may be one or more of these factors:

  • Some invisible mental attachment – When you work with a person for a long time, you gives some value for his/her doings.
  • The old person knows you and your organization and more importantly your work!. Educate him/her, he will also turn to a good worker. Help him whenever he/she is struck.
  • The new person is from an another organization, which follows another style. Even the finger prints of twins are different. So it will take some time for the new hire to adopt new system and fits to the new style
  • Are you jealous??? – kidding Winking smile

It takes usually 1 to 3 months or up to 6 months to make oneself fit in to an organization or job – unless you do give proper induction.


Project Risk

It is an unexpected or expected occurrence of an event or situation which will affect the project in some way.


Forms of communications

This is not a big deal and you know this already Smile

  1. Internal and External
    1. Internal – communications within the project
    2. External – outside the project. Eg: with another organization, client, projects, public etc.
  2. Formal and Informal
    1. Formal – All official communications. Eg: reports, memos etc.
    2. Informal – emails, etc.
  3. Vertical and Horizontal
    1. Vertical – Communications with senior/top management or the low level managers
    2. Horizontal – Communication between other project managers, etc. i.e, peers
  4. Official and Unofficial
    1. Official – Newsletters, reports etc.
    2. Informal – misc. communicaitons
  5. Written
  6. Verbal or non-verbal

How to solve problems?

Don’t panic!

  • Define the problem
  • Analyze
  • Identify different available solutions
  • Pick the best solution
  • Apply the solution
  • Confirm whether the problem is finished or not by reviewing the implemented solution

360 degree review

It is a method of evaluation of an employee by seeking feedback from everyone who are officially associated with this employee – mainly for the purpose of performance appraisal.